These general instructions should be read thoroughly BEFORE you begin to complete the application.
The 2017-2018 AAPI Online is for use during the 2017-2018 selection cycle for internships taking place in 2018. This version is valid through April 1, 2018.
The AAPI Online may only be used to apply to internship sites that are registered for and participating in the APPIC Match. This includes all APPIC-member programs as well as a small number of non-member programs that are participating in the Match (with permission from APPIC so that they can obtain interns and then apply for APPIC Membership, but these non-member programs have not been reviewed for quality).
Applicants are NOT permitted to send electronic or paper versions of the AAPI Online to sites that do not meet the above criteria. If you receive a request for your AAPI from an ineligible site (i.e., a site that does not meet the above criteria), please contact Dr. Marielle Self at email@example.com.
While the information requested about your background and experience is comprehensive, no applicant is expected to have experience in all, or even most, of these areas! In fact, most internship programs focus primarily on those areas that are a good fit for their programs.
Even though the AAPI Online is a standardized application, each site has its own application instructions and deadlines which can be found on their listing in the APPIC Directory Online and/or their individual program website. It is each applicant’s responsibility to be familiar with each site’s application procedures, requirements, and deadlines. For example, some sites may request that you provide additional material (e.g., testing reports), and the AAPI Online will permit you to attach this information electronically. If you have questions about supplemental materials you are asked to provide, please contact APPIC at firstname.lastname@example.org
The AAPI Online will be completed via the internet, using your internet browser, and sent electronically through the portal to the internship sites that you designate.
For those of you unfamiliar with an online application, the following brief description is provided to describe the overall application. The AAPI Online is organized by Portals and includes an Applicant Portal (the portal that you, as an internship applicant will complete), a Selection Portal (the repository of applications that are sent to a specific internship site), a Reference Portal (the portal in which the individuals writing letters of recommendation for you will upload their letter), and a DCT (academic Training Director) Portal (the part of the application in which your DCT will verify your practicum experiences and your readiness for internship). If you would like more general information about the AAPI Online, you can also review the material describing the AAPI Online on the APPIC website at www.appic.org.
In addition to these general instructions, each section of the AAPI Online has its own specific instructions. These specific instructions can be accessed by clicking the “Instructions for this Section” button at the top right corner of each page.
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ELEMENTS OF THE STANDARDIZED APPLICATION
This section describes the elements of a typical internship application submitted through the AAPI Online system. It is important to again emphasize that each site has its own application requirements and deadlines, and thus not all applications will look the same. A standard application typically includes a cover letter, a curriculum vita, transcript(s), letters of recommendation, verification by your doctoral program, and possibly supplemental materials requested by a specific internship site.
- General Application:
- This is the “meat” of the application and includes questions about your background, education, and experience. It includes four essay questions.
- Cover Letter:
- The cover letter provides an introduction to your application and, most importantly, an opportunity for you to describe your interest in, and fit with, a particular site. It also gives you the opportunity to address site-specific issues or questions. The AAPI Online permits you to submit an individualized cover letter for each site to which you are applying.
- Curriculum Vita:
- A standard professional vita. The vita may be developed in a word processing program (e.g., Microsoft Word) and then uploaded directly to the AAPI Online. The Content of a typical Curriculum Vitae includes:
- Identifying information (name, address, etc.)
- Clinical experiences; Practicum; Psychotherapy experiences
- Supervision experience
- Research experience
- Publications, grants, professional presentations
- Teaching experience
- University and professional service
- Related work experience
- Volunteer Activities
- Professional memberships, leadership positions held
APPIC is not suggesting that each of these headings must be included in your CV. The above list of items is included for your information. Some of the items had been included in prior versions of the AAPI itself.
- Graduate Transcripts:
- Includes transcripts from all GRADUATE institutions that you have attended, whether a degree was obtained or not. You are required to submit one official copy of each graduate transcript to the AAPI Online service, which will be scanned and attached to each application. Most sites do not request undergraduate transcripts; for those who do, you will have to arrange to have a copy sent directly to the site.
- Most sites request three letters of recommendation, although a few have a different requirement. The AAPI Online service allows you to request letters from your recommenders, who will then upload their letters directly to the service. Once your recommenders have uploaded their letters, you may then choose which letters get sent to which internship sites.
- Supplemental Materials:
- These are additional materials that may be requested by a program. The only supplemental materials that may be requested by internship programs or submitted by internship applicants are:
- A treatment or case summary.
- A psychological evaluation report.
The AAPI Online service allows you to upload supplemental materials for each site that requires such materials.
- Verification by Your Doctoral Program:
- Your doctoral program’s Director of Clinical Training is required to review certain elements of your application (e.g., doctoral practicum hours) to verify their accuracy and to certify that you are authorized to apply for internship. When you have completed the portions of the application that require verification, you may submit them electronically to your DCT for review. You will not be permitted to submit any applications to internship sites until this review and verification process is completed by your DCT.
If you have questions about the content of this application and/or questions about how to answer a specific item, please consult the item-specific instructions that are located on each page of the AAPI Online. If these specific instructions do not answer your question, please contact the AAPI Online Coordinator, Dr. Marielle Self at email@example.com.
If you have questions or difficulties with the technical aspects of the AAPI Online (e.g., web site difficulties, payment questions, difficulties submitting your transcript), please contact the AAPI Online support team at (617) 612–2899 (hours: M–F 9:00 am to 5:00 pm EST) or firstname.lastname@example.org You can also click on the “Contact Us” icon on the left side of the Applicant Portal checklist page under the Help section.
The AAPI essays are some of the most dreaded and feared of a prospective intern’s hoops to jump through. Part of what makes them so intimidating is that they are so ambiguous and open-ended, which makes most of us “Type A” graduate students cringe!
We have been trained to write logically and methodically to convey exact descriptions of client behavior for treatment planning and research. No one encouraged lavish adjectives or creative word pairs when we were writing our dissertations or progress notes, so why are we being asked to do that now?
However, AAPI essays should not be seen as an obstacle to getting matched with the internship site you desire, but a creative way of conveying information about yourself that your cover letter, recommendation letters, and CV just don’t capture. You would be surprised at how much a good essay can affect the application process. It can provide a key focal point during interviews to make you stand out from other candidates.
The following are specific tips to consider when writing each of your essays:
Use a Thematic Model
In general, all essays should use a thematic model. In other words, the first paragraph should introduce a theme you want to convey to your audience. The following paragraphs should reinforce that theme. The last paragraph should summarize how those previous paragraphs support the theme introduced in the first paragraph.
Make sure that you have a mentor, close friend in the field, or another trusted source to read over your drafts. But be careful – too many readers can lead to you getting conflicting feedback, just like having too many chefs will ruin a stew. Select people that you know have experience with writing and consider having no more than two proofreaders per essay.
Give yourself time to work on these essays and do not rush to get them over with. Consider that you may need to go through anywhere from 3-8 drafts per essay to get to the finished product that will give you the best results. Plan to spend no less than a week per essay and no more than 2 weeks per essay (drafts to proofreaders included) during peak AAPI season.
Engage in self-care! I cannot tell you how important this is during your intern application process. It can be hard to get feedback on your essays and you need to be taking care of your emotions during the entire interview process so as not to burn out with classes, dissertation proposal, and practicum before interviews even start.
Yes, You Can Overcome Grad School Burnout – Here’s How
Multicultural/Diversity AAPI Essay
The purpose of this essay is to convey how you view and interact professionally with people who are different from you. You need to inform your audience how your own and other cultures affect how you conduct therapy, intake interviews, assessment, and research.
Make this essay come to life by giving concrete examples using behavioral language (e.g., “I build collaborative rapport in treatment planning by asking about the client’s lived experiences with authority figures.” or “I look for the unique aspects of my research participant’s story to let me know how they experience their culture.”)
In this essay avoid:
- Littering your essay with too many examples. Each paragraph should not be another example from a different patient/client you worked with. Examples are great if they are succinct and carry a core theme you want to convey.
- Avoid grocery-listing (e.g., “I ask about a person’s intersecting identities, such as their sexual orientation, gender identity, race, ethnicity, age, religion, disability status, etc.”). This is taking up space without conveying any useful message to your audience except that you know the various ways diversity can emerge.
Language to use in this essay:
- “Appreciate”, “resource”, “egalitarian”, “advocate”, or any other feminist theory language
- Person-first language (e.g., “Children with autism” vs. “autistic children” and “Persons with disabilities” vs. “handicapped people”)
Language to avoid in this essay:
- Never use: “tolerate”, “accept”, “understand”
- Obsolete, outdated, or offensive language such “homosexual”
Theoretical Orientation AAPI Essay
The purpose of this essay is to send a message about yourself and how you operate as a therapist or researcher. This essay is not a format for you to lecture your audience about what the tenants of your theoretical orientation are. They know this already. Instead, use this essay to let them know how you use this (these) orientation(s) to be a facilitator of change.
If you don’t know your orientation or have no idea what to write here, spend your time writing about how you believe clients/patients change. Don’t just think about this; write it. After you write this, you will see from what theory you conceptualize from, making it much easier to see what theory you work from.
And don’t shy away from integrating! If there is more than one theory that speaks to you, great! That will actually give you more to talk about in your essay – but don’t fall into the trap of thinking this gives you multiple little essays to be shallow with. Keep this essay to a maximum of three theories – more than this will make you seem indecisive or unsure of yourself.
Use each theory you talk about to create depth in your orientation and how you approach your work with clients/patients. Think out of the box here! Maybe you’re a child therapist and primarily use Parent Child Interactive Therapy. Awesome! How does your Psychodynamic framework intersect with that?
Maybe you’re a researcher and you don’t think this essay really applies to you, but you have always been drawn to a Systems approach. That’s great! How does that intersect with your Adlerian mindset to help you conduct research that you hope will influence public policy?
Maybe you are working in a hospital setting for those with chronic severe mental illness or personality disorders. Tell your audience how your behavioral, manualized approach such as Cognitive Behavioral therapy is couched in your Rogerian techniques. This gives you depth and flexibility as a clinician which is attractive to sites.
Also, be sure to emphasize flexibility in your theoretical approach and convey that you are still willing to learn on internship.
Research AAPI Essay
I will start with the DO NOTs on this essay:
- Do not copy and paste your abstract for your latest research endeavor.
- Do not use this essay to only talk about your dissertation or to copy and paste from your dissertation.
- Do not bore your reader with all the conferences you’ve been to and how it’s important to network.
- Don’t feel limited by this essay!
You are a scientist! Own it! Consider the following questions:
- How do science and your research inform your practice with clients and patients?
- How are you hoping your internship year will continue those efforts?
- Where are your curiosities with this field? Make those known!
- How did you come to your research interests (don’t get too personal; get professionally personal. See below for what to reveal and not to reveal in the Autobiographical Essay).
- How did you take your clinical interests and curiosities and make them research interests?
- How does the research you’ve done benefit your practice?
- What do you hope to accomplish with your research?
- How do you want to make the field better?
- How do you want to make your audience better?
If you are having difficulty with this section, reread the “significance” portion of your dissertation in chapter 1 to be inspired. Why are you studying this? So what? Why is it important? How do you want to contribute to the scientific community as a whole?
Autobiographical AAPI Essay
The autobiographical essay might be the hardest essay because it is the most ambiguous. This essay also probably requires the most creativity which can be difficult for scientists and research writers.
What you want to do in this essay is to convey something about yourself personally but in a professional way.
Topics to avoid:
- Personal or family mental illness.
- Why you got into psychology in the first place (i.e., “I was always a good listener”, “My friends always came to me with their problems”, “I want to help people”, “I took a psychology course and that inspired me”). These are old, cliché, and boring.
- Outlining your journey from high school to undergrad to graduate school.
- Beating yourself up or putting yourself down in any way.
Topics to consider:
- A unique aspect of your culture.
- An appropriate metaphor, quote, or song lyric that speaks to you.
- A unique hobby you do, especially one involving self-care.
- An appropriately disclosed adversity you’ve experienced.
With all of these topics, elaborate on how these have shaped you as a person and how they guide you professionally.
Making Your Autobiographical Essay Unforgettable
If you approach these essays in a balanced way with measured efforts of hard work and self-care, you will be proud of your product. Trust that your work will pay off in a few weeks’ time, when the interview invites roll in. This is a unique time in your career; appreciate what it has to offer!
I want to give a special thanks to my dissertation chair and mentor who helped me tremendously in my internship application process: Dr. Jeff Klibert. Thank you for your dedication in helping me and other students jump through the hurdle of internship preparation.